Agendas

On this page, you can find the latest agendas for the Council of Representatives meetings.

Time: 17 April 2013 at 5 p.m.

Place: Jarmo Visakorpi Hall, Arvo Building, Kauppi Campus

1 Opening the meeting

The Chair opened the meeting at

2 Legitimacy of the meeting and presence of a quorum APPENDICES 1–2

According to the subsection 4 in section 16 of the Main Rule:”Notice of meeting of the Council of Representatives has to be sent or otherwise delivered in writing to the members of the Council of Representatives and the meeting has to be announced on the notice board of the Student Union at least seven (7) days before the meeting, including the day of delivery and the meeting day.”

According to section 15 of the Main Rule:”The Council of Representatives is quorate when at least half (½) of the representatives are present, including the chair or at least one of the vice chairs.”

According to section 2 of the Terms of Reference for the Council of Representatives:”If a representative is prevented from participating in a meeting of the Council of Representatives, the chair of the council group in question will summon a deputy member from among the persons mentioned in section 30 in the election rule.

The chair of the council group has to summon the deputy members to replace the members temporarily prevented from participating in a meeting in accordance with the order of the comparative figures, if possible.

The Council of Representatives has to decide on granting a resignation and summoning a deputy member according to section 30 in the Election Rule in the beginning of the meeting before which a member has requested for a permission to resign.”

Notice sent on 11 April, notice on the notice board on 11 April.

Apologies for absence:

Decision:

3 Appointing scrutinisers of the minutes, counters of votes and a secretary for item 9

Motion: Appointing two scrutinisers of the minutes and two counters of votes as well as a secretary for item 9.

Decision:

4 Approval of the terms of reference

Motion: Approving the agenda as the terms of reference for the meeting.

Decision:

5 Announcements

-Executive Board's report

6 Granting a resignation from the Council of Representatives

Item: Council member Taru Markkula has requested for a resignation from the Council of Representatives by a message dated on 9 April 2013 due to her job being situated in another locality. According to the Terms of Reference for the Council of Representatives, the council has to decide on granting a resignation and summoning a deputy member in the beginning of the meeting before which a member has requested for a permission to resign.

Motion: The Council of Representatives grant Taru Markkula a resignation beginning on 17 April 2013.

Decision:

7 Changing the Main Rule

Motion: The field of student unions has attained a generally binding collective agreement at the end of the year 2012. The Council of Representatives has in its meeting on 30 January 2013 revoked the previous Staff Rule. In addition, the Executive Board has in its meeting on 14 February 2013 given a standing order on administration that revoked all previous rules concerning employees.

Tamy’s Main Rule includes references to the Staff Rule and other rules concerning employees that have been replaced by the student unions’ generally binding collective agreement.

The Main Rule of the Student Union may be changed according to section 42 in chapter 10 of the Main Rule: These rules may be changed in case the change is approved in two (2) consecutive meetings of the Council of Representatives arranged at least two (2) weeks apart. In both meetings, the decision has to be approved by two-thirds (2/3) majority vote. The change will be ratified according to section 46 of Universities Act.

The Executive Board has in its meeting on 21 March 2013 proposed that the Main Rule be changed in the following way which the Council of Representatives has once approved in its meeting on 27 March 2013:

Chapter 4

THE EXECUTIVE BOARD

§ 27 The tasks of the Executive Board include:

9) Deciding on the amount of salaries of the employees within the budget

The collective agreement determines the framework for salary decisions. To be changed into the form:

9) Deciding on the amount of salaries of the employees within the budget and the collective agreement’s salary agreement

Chapter 6

STAFF

§ 33 The staff of the Student Union consists of the secretary general, other secretaries and other employees necessary. When considering the budget, the Council of Representatives will determine the number of employees. The rules of procedure include the detailed orders regarding the wages, duties, rights and responsibilities of the employees not covered in this rule.

To be changed into the form:

STAFF

§ 33 The staff of the Student Union consists of the secretary general, other secretaries and other employees necessary. When considering the budget, the Council of Representatives will determine the number of employees. The collective agreement includes the detailed orders regarding the wages, duties, rights and responsibilities of the employees. The Executive Board decides on the tasks on the parts not covered in this rule.

Decision:

8 Annual report for the financial period 1 Jan – 31 Dec 2012 APPENDIX 3

Item: The Executive Board has in its meeting on 11 April 2013 proposed the Council of Representatives it approve the annual report for the financial period of 1 January – 31 December 2012.

Motion: The Council of Representatives approve the annual report for the financial period of 1 January – 31 December 2012.

Decision:

9 Financial report for the financial period 1 Jan – 31 Dec 2012 APPENDICES 4, 5 and 6

Item: Appendix 4 contains the financial report for the financial period of 1 January – 31 December 2012. Appendix 5 has a summary of the major differences between the financial report and the budget. Appendix 6 is the auditors' report on the financial period's audit.

The Executive Board has signed the balance sheet set out in the appendix and     proposes the Council of Representatives it approve the financial report. In addition,     the Board decides to notify the Council of the following matters pertaining to the     financial report.

The financial report showed a surplus of €36,363.61.

Motion: The Council of Representatives verify the financial report set out in the appendix.

Decision:

10 Discharge from liability

Item: Appendix 6 in the agenda is the auditors' report for the financial period of 1 January – 31 December 2012. The Secretary General and members of the Executive Board in office during that period are incapable of discussing this item or being present in the council meeting during the discussion on this item (Kaleva's Board).

Motion: The Council decide to discharge those accountable for the financial period of 1 January – 31 December 2012 from liability.

Decision:

11 Other business

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12 Closing the meeting

The Chair closed the meeting at

Ms Terhi Meriläinen
Chair of the Council of Representatives

Mr Mika Parkkari
Secretary General