Project support

Applying for project support
Monitoring the execution of projects
General criteria for project support

Tamy's Executive Board grants project support for individual projects of student associations, school associations and hobby associations. Regardless of the nature of the project, the project may be granted a project support of EUR 300 at the most.

Project support can be granted, if

• the project supports University studies, but is not part of the education provided by the University.
• the project does not deviate from the other activities of the applicant.
• the project is not economically profitable.

Project support is not granted, if

• the applicant is a private person or an association that does not have Tamy's association status.
• the project turns a profit.
• the project has already been realized or if the project (e.g. an excursion) has begun before the meeting where the support is granted.
• the applicant has been granted project support for a similar project during the year or in the previous calendar year. Associations may be relieved of this requirement if the supported project is openly aimed at all of Tamy's members.
• the applicant has not submitted a report on its previous supported project or if the applicant has not repaid a support that has been claimed for recovery.

The Executive Board will follow the general criteria for the project support presented later. The Executive Board may deviate from the principles if the project support application and possible additional explanations so require.

If you are wondering whether Tamy might support your association's event, trip or other activity, please contact the Secretary for Organizational Affairs.

Applying for project support

Project support applications are processed in Executive Board meetings eight times a year, once a month from January to April and once a month from September to December.

The project support is applied for with a project support application form. (Applications must be submitted to the Secretary for Organizational Affairs by email no later than the last working day of the month preceding the processing of applications.)

Decisions to grant the project support will me made before the 15^th day of each month, usually in the first Executive Board meeting of the month.

In the application, special attention should be paid to the budget and the project plan which may also be submitted as attachments. The budget has to specify the estimated project revenues and expenditures, other grants received or applied for and the extent to which the applicant will participate in financing the project's expenses. The project plan has to describe the project clearly and extensively.

Monitoring the execution of projects

A report concerning the execution and expenditures of the project has to be submitted to the Secretary for Organizational Affairs no later than two months after the project has ended (the report may be no more than two pages in length and copies of receipts must be included).

The support may be claimed back if the project report has not been submitted by the deadline or if the support has been used for other activities than the activities announced in the application. If the applicant has failed to submit a report of an earlier project by the deadline or has not repaid the money that has been claimed for recovery, the Executive Board may decide not to grant project support for that applicant for a maximum period of two years.

General criteria for granting project support

Read this criteria carefully before completing the application!

Project support may usually be granted for the five purposes described below. The Executive Board may also grant project support for other kinds of projects if the following principles may be applied.

Organizing an event

• The subject matter (subject matter is related to or supports studies or subject matter that is similar with the applicant's other activities), openness (members of the applicant versus members of Tamy versus everyone interested) and visibility (communication) of the event determine whether the project is granted support and how much.
• As a rule, the organizer must participate in covering the overall costs of the event by e.g. collecting participation fees or by raising funds in some other related way. The event must not turn a profit. If the organizing expenses of the event are low, the event is aimed at a group that is clearly larger than the own membership of that association and the event is thought to be well planned, the organizer may not have to participate in covering the costs.
• Project support may also be granted for communication costs, facility rents and travelling expenses of experts or performers. Project support is not granted for catering costs, salaries or rewards or accommodation costs. Neither is project support granted for organizing parties (e.g. annual celebrations and other parties).
• Project support may be granted for several years in a row for an event which is openly aimed at all members of Tamy. In this case, Tamy's communication channels may be used for advertising. Tamy may also support an event by helping organize it, by giving advice or by offering suitable facilities. If the event is fee-paying, it is recommended that Tamy's members get a discount.

Excursions and study trips

• Project support may be granted for excursions that support professional orientation, deepen knowledge in the field in question or support studies in some other way. The project plan must include a detailed description about how the excursion will support studies, and the activities that support studies have to be supervised and agreed on before the project support application is submitted.
• The activities that support studies can be replaced with other activities characteristic to the organizing party (e.g. cultural trips of a cultural association, performing tours of choirs/orchestras/drama groups). Tamy may support excursions if the compensatory activities do not contradict with Tamy's values and aims.
• If meaningful activities and time spent in the destination do not correlate, project support is not granted.
• The applicant should participate in financing the excursion to prove the importance of the excursion and to show commitment to organizing the excursion.
• As a rule of thumb, Tamy grants excursions EUR 5–15 project support per each member of Tamy that participates in the excursion. The amount of the support depends on the appropriateness and meaningfulness of the excursion activities and on the amount of expenses other than travel, housing and catering expenses.

Participating in an event

• Project support may be granted for participating in events that are related to the field of study of a certain student association, to the professional orientation of students or to the education in a certain field of study. Project support may also be granted for participating in events that are essentially related to the activities of the association in question. In this case, the project support application must include the programme of the event.
• The participants must represent the sending organization, which means that the sending organization must participate in the costs. At most, the amount of project support may be as large as the amount the sending organization is paying.
• When Tamy decides how much project support it grants, the maximum amounts stated above under “Excursions and study trips” applies. In addition to the appropriateness and meaningfulness of the excursion activities, the amount of project support granted depends on the amount of expenses other than travel, housing and catering expenses.
• The project support application form can be used to apply for a support for participating in the SELL student games.

Purchases

• Project support may also be granted for essential purchases. When project support is granted, the special features of the activities of the association in question are examined. Support is not granted for the purchase of basic equipment (such as paper, folders, pencils or other stationery), decorations (such as a coat of arms, a flag, furniture or curtains) or study material (such as books or handouts).
• The applicant must pay at least 1/3 of the total costs.
• When Tamy decides whether it grants project support and how much support it grants, it will assess the necessity of the purchase (the application has to include the reasons for the purchase), how the purchase has been prepared (has the purchase been put out to tender, have the offers been examined) and how necessary the purchase is in regard of the activities of the association (expenses of the purchase).

Launching aid

• Student associations and students' hobby associations that have been in operation for less than six months and are in the process of registering can be granted a launching aid as project support. The launching aid is meant to cover the obligatory costs resulting from the registration and starting activities.
• Launching aid may also be granted to student associations and hobby associations that start activities after a few years' break.
• Project support may be granted for already existing but unregistered student associations or hobby associations to cover the registration costs.

Other projects

• Project support may be granted for single projects that support studies or that are characteristic to the organizing party. When deciding whether to grant project support and how much project support to grant, the above-mentioned criteria will be applied to other projects whenever possible